USE OF THE DAVENPORT PUBLIC LIBRARY MEETING ROOM
1. Primary use of the meeting room is for library activities and meetings. When the room is not in use for Library purposes, it is available on a first come, first served basis to any non-profit organization not dedicated to the violent overthrow of the government. No fees will be charged.
2. The general public must be eligible to attend, without charge, all meetings held in this room. Nothing may be sold in such room without prior approval of the Library Business Office.
3. Each organization will be expected to see that its members and guests conform to standards of good behavior and all library behavior policies. The organization shall leave the room in order and must agree to be financially responsible for any damage to Library property. Misconduct, rowdy behavior or damage to Library property will be grounds to refuse meeting space to the organization and, at the discretion of the Director, cause for the immediate termination of the meeting or event. This includes NO SMOKING on the Library premises.
4. The meeting room will be open, conforming to normal Library hours, except Sunday when the room may not be available. Evening meetings may last until fifteen minutes prior to closing or in the case of the Fairmount Street Library on Tuesdays and Wednesdays, until 8:45 pm.
5. Room requests must be made in advance through the Library Business Office or through the Branch Manager or his/her designee.
6. Permission to use the meeting room does not imply endorsement of, or agreement with, the purpose(s) of or the expressions of such individuals or organizations by the Library, the Library Board, or its Staff.
7. All groups using the Library meeting room must comply with the "Americans with Disabilities Act" and are responsible for providing qualified interpreters of auxiliary aids if requested.
Adopted by Board of Trustees: 8/10/72
Revised: 10/85,5/15/86,10/29/87,7/23/92,9/30/93,7/24/97,4/22/99
Reviewed: 3/23/95; 5/21/98; 3/22/01,3/21/02, 3/20/03, 6/15/04, 12/18/07
Print out the Meeting Room Application, fill out all fields, and return to the Library for processing. Filling out the agreement does not guarantee approval of meeting dates and times. Please call 563-326-7832 to check availability.
Meeting Room Guidelines:
- Meetings shall not be limited to the membership of the organization making application, but shall be open to all interested persons.
- Meeting rooms can be booked up to twice a month by the same organization.
- Meeting rooms can be booked up to three months in advance.
- No one shall be charged an admission fee to attend the meeting. Merchandise or services may not be sold when using the room.
- Adequate supervision must be provided. Someone at least 18 years old must be present at all times.
- Must provide special accommodations for handicapped individuals upon request.
- State Law prohibits smoking in public buildings.
- Kitchen facilities must be left clean and ready for the next user.
- The room(s) will be left in an orderly condition.
- There will be a charge for the replacement of any items missing or damaged.
- The Library will be given 24 hours notice of any meeting cancellation.
- Misrepresentation of the application data or failure to abide by the rules established will be cause for denial of further use of the meeting room.
- Please note: The wall barrier between the Brooke & SCRA Rooms is not soundproof. Please be respectful of other groups using the meeting room area.